How To Set Up Google Groups

Create a group

For email & distribution lists, sharing, configuring settings, and more

This page is for administrators. To manage groups for your ain business relationship, visit Google Groups assistance.

As a Groups administrator, you can create groups for departments, teams, or other groups of users in your arrangement.

Where can I do this? You tin create a group and add members either in your Admin console or Google Groups. However, but groups created in your Admin console tin be used as a configuration grouping.

How a group can be used

A group y'all create as shown here can be used in whatever of the following ways.

Advice or collaboration (includes electronic mail lists)

With a group, your users tin can:

Send electronic mail to all grouping members with a single address
Invite group members to a coming together
Share content with members, including documents, sites, videos, and calendars
Participate in discussions or a Collaborative Inbox at Google Groups (requires turning on Groups for Business)

Feature or service configuration

Grouping must exist created in the Admin panel, non using Google Groups.

In addition, Admins can use a group to:

Turn a service on for a group
Configure service settings for a group

Pick 1: Use the Admin panel to create a group

For communication and collaboration groups (includes email lists), and configuration groups.

The best way to create a group is in your Admin console. Hither, it might be easier to discover group members or add a lot of members at once. Your group can besides exist used in many ways.

If Groups for Business is turned on, you can later become to Google Groups to fix more features that aren't available in your Admin console.

Step ane: Create a group

On the Admin console Home page, become to Groups.
In the upper-left corner, click Create group.

Enter the following information, then click Next:

Setting	Clarification
Name	Enter a name that identifies the group in lists and messages. Utilise these guidelines: Names tin can exist upward to 73 characters long. Utilize names that make information technology easy to identify the group's purpose. For groups that y'all create in the Google Admin console, don't employ the equal sign (=) or brackets (<,>). These characters tin only be used for groups that you create in groups.google.com.
Description	Enter the purpose of the group or how it's used. The information appears on the group's About page. You lot could include information well-nigh group members, group content, an FAQ, links to related groups, and so on. For groups that you create in the Google Admin panel, don't utilise the equal sign (=) or brackets (<,>). These characters can but be used for groups that yous create in groups.google.com.
Group email	Enter an email address for the group. If more than one domain is displayed, select the appropriate domain from the listing. Email addresses can be upwards to 63 characters long. This limit doesn't include the domain portion of the address, such every bit @gmail.com. Some words are reserved and tin't be used as electronic mail addresses. View reserved words. If y'all're creating your group in a work or school account, your email address might include a suffix, such as -user-created. For case, if your grouping name is preparation, the actual email address might be training-user-created@ *your_domain* .
Group possessor(southward)	(Optional) Search for the name or email address of users who will have the owner part for this group.

Choose a group access type—Public, Team, Announcement just, or Restricted.
Each type includes predefined permissions for grouping owners, managers, and members, likewise as whether the grouping is open to the entire organization or people exterior the organization.

(Optional) To customize the access settings, click the table cells to select or deselect an option. Customizing any options changes the group admission type to Custom.
Refer to this tabular array for descriptions of each setting:

Setting	Description
Access settings	Choose settings for each category of users. These settings course the basis of what people are allowed to exercise in the group. However, y'all can besides set role-based permissions for the group in Google Groups, groups.google.com. Learn about group roles. Notation : The External category includes anyone outside your organization. External people tin can exist group members or non-members. Contact owners—Who is allowed to electronic mail grouping owners direct. View members—Who is allowed to view grouping members. View conversations—Who is allowed to view conversations posted in the group. Non-members outside your organization (External) tin can only view conversations if Groups for Business organisation sharing options are set to Public on the Internet. Publish posts—Who is immune to publish messages to the group.
Membership settings	Choose whether group members who have the possessor, manager, or member role can add people to the grouping directly, invite people to join the group, and approve requests to join the group.
Who can join the grouping	Choose how to add people to the group: Anyone in the organization can ask—People in the organization must inquire and then be approved earlier they tin join the group Anyone in the organization can join—People in the organization tin can add themselves to the group straight Only invited users—People can join the grouping merely if they're invited
Allow members outside your organisation	Turn this setting off to prevent external people from being added to the grouping. Or plow the setting on to allow external people in the grouping. Notation: If you're an ambassador, y'all can e'er add external people to groups in the Google Admin console, regardless of the external membership setting.

Click Create Group.
Wait a few minutes for your new group to become agile before sending a message to it. Otherwise, you might get a notification that your message couldn't be delivered.
Continue with the side by side steps to add group members.

Selection 2: Use Google Groups

Requires turning on Groups for Business.

For communication and collaboration groups, merely. To use your group as a configuration group, follow steps above to instead create it in the Admin console. Groups created in the Google Groups app can't be used to configure features or services.

Some other way to create a communication or collaboration group, such as an e-mail list, is using Google Groups. In that location, you tin likewise add features such as for chastened discussions or a Collaborative Inbox.

Get steps at the Learning Eye: Create a group using Google Groups

Using a recently created group

Send a grouping message

Await a few minutes for your new grouping to become agile before sending a bulletin to it. Otherwise, yous might go a notification that your message couldn't be delivered.

If you send a message to the group, it is posted in the grouping's Conversations and emailed to members who are subscribed to the group. The message is non emailed to the sender, even if the sender is subscribed to the grouping.

Wait for the group to announced in users' Groups directory

Information technology tin can take up to 24 hours for a new group to appear in your Groups directory, which all users can admission. To hibernate a group from the directory, y'all need to allow group owners to hide groups.

Acquire more: Set organization-wide policies for using groups.

Advanced options for large organizations

Manage membership automatically with dynamic groups
Create recommended groups for sharing (target audience)
Sync groups with your LDAP or Active Directory server
Create and manage groups using APIs

Next steps

Add features to a group using Google Groups
Brand a group a Collaborative Inbox

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